The Petaluma Spring Antique Faire

When:  April 30, 2023 ~ 8 am - 4 pm

Where:  Historic Downtown Petaluma

Submission Deadline:  March 27, 2023

The Petaluma Downtown Association is pleased to sponsor the Petaluma Spring Antique Faire.

The rich history of our downtown, which boasts recognition form the National Registry of Historic Downtowns, is the ideal setting for an event such as this. Antiques and history together create this uniquely Petaluma experience.

The Spring Faire will be held Sunday, April 30, 2023 from 8 am - 4 pm.

The Petaluma Antique Faire will be set up on Kentucky and Fourth Streets, in the A Street parking lot, and on Western Avenue.

All proceeds go to benefit the Petaluma Downtown Association.

Entry Fees — The cost per booth is $185.  There is a maximum of two booths per vendor.  Please write space preferences on the application.

Timelines –

- Reservation deadline is March 27.  Any new bookings made after this date will be non-refundable.  Booth spaces are sold on a "first-come first-served” basis.  We try to accommodate everyone’s preference.  Returning vendors who apply before deadline will receive space preference priority.  After deadline all vendors will be allocated as space allows.  Unclaimed booths, if any, will be resold at 7 am on event day.  Subleasing is not permitted.

- Cancellations must be received by April 3 or all monies deposited will be forfeited.  The faire will be held rain or shine.  No refunds will be given.

- Confirmation / space number notifications will be sent out early April, 2023.  Included will be set-up instructions, a detailed map, and further information.

Booth Sizes (approx) —

· Western Ave - 10’D by 18’W

· Kentucky & Fourth Streets - 12’D by 18’W

· A Street Parking Lot - 10’W by 20’D

Setup — 5 am to 7:30 am.  Entrance to the vendor's area prior to 5 am will be dependent on the clearance from the Petaluma Police.  All vehicles must be cleared from the event area by 7 am.  Vendors must remain within the boundaries of their booths - no merchandise or boxes may be placed on sidewalks or against buildings.

Breakdown — Vendor booth spaces may not be broken down until 4 pm.  Vehicles may not enter the sales area without a “loading pass” [provided by event staff once you are packed up].  No exceptions.  Please do not drive the wrong way on the one-way streets.  Vendors must clean up prior to leaving and place all trash in receptacles that are provided.  No unwanted items may be left.  Please cooperate with the event staff who are directing traffic.

Parking — Free parking is available on nearby streets and parking garages.  No exhibitor specific parking is available.

Electricity — Electricity is not available at the event.  No generators are allowed.

Tables & Chairs — Spaces must be furnished by the Vendor.  Placing merchandise on the ground in lieu of tables or display cabinets is unacceptable.

Merchandise — Event Producers will check the show and any new items or inappropriate items must be removed.  If the Vendor is unable to comply, they will be asked to leave the event.  Event Producers reserve the right to ask any Vendor to pack up and leave the event, or to exclude any Vendor from exhibiting at future events if, in their opinion, that seller’s display or merchandise does not meet the standards of the Petaluma Antique Faire.  If this situation were to occur, the Vendor would receive a full refund if compliant with vacating the event.

Accepted Items –
- All items sold at this event are restricted to quality antiques and collectables.
- Reuse or repurposing of materials is acceptable only if the materials used are vintage and not new items made to look old.
- Only licensed, pre-approved food vendors are permitted to sell food and drinks.

Restricted Items –
- Crafts / new items are not permitted.
- No memorabilia, paraphernalia, or any such items may be present or sold at this show that represent or could be interpreted as racist, sexist, offensive, abusive, dehumanizing, or derogatory ideologies (ie: Jim Crow, Natzi, KKK, etc).
- Due to the family atmosphere of this event, the sale or display of adult (ie: X-Rated, pornographic, etc) items will not be accepted to maintain a proper moral and wholesome environment.
- The sale of firearms, ammunition, explosives, weapons, gas filled balloons, fireworks, contraband, tobacco, and alcohol are absolutely forbidden.
- Vendors are not permitted to sell animals, animal parts, or items (including items made from ivory) that are prohibited by the Endangered Species Act. It is the responsibility of Vendors to know the Law and pay any fines for violations.

Resale Permit — The California State Board of Equalization requires and enforces that all companies, organizations, and individuals making sales have a current and valid California resale permit.  No one will be assigned a space at the event without providing a valid resale permit number.  To obtain a seller’s permit, visit cdtfa.ca.gov/services/#Register-Renewals or call 800-735-2922.  It is your responsibility to report and forward all sales tax collected to the State.  Anyone with whom you share a booth must also provide this information.

License Fees — City, County, or State license fees are the responsibility of the vendor.

Insurance — No insurance of any kind is provided to festival participants.  All festival participants are strongly encouraged to carry insurance.

Indemnification — The Petaluma Downtown Association, its directors, employees, volunteers, the Petaluma Downtown Antique Faire Committee and Promoter, the City of Petaluma, and the County of Sonoma assume no risk; and by the participation in this event and by signing this application, the participant expressly releases them from any and all liability for any theft, injury or damage to merchandise, or loss to any person or goods which may arise from the occupation of space by the participant.

Smoking prohibited in vendor booths, within the event, and within 20’ of any business entrance.

PETALUMA LODGING INFORMATION

Best Western Petaluma
707.763.0994
200 S McDowell Blvd
bestwestern.com/petalumainn
 
Courtyard by Marriott Petaluma
707.347.5400
700 Caulfield Ln
marriott.com/sfocp
 
Hampton Inn Petaluma
707.397.0000
450 Jefferson St
Hamptoninn3.hilton.com
 
Hotel Petaluma
707.559.3393
205 Kentucky St
hotelpetaluma.com
 
KOA Petaluma
707.763.1492
20 Rainsville Rd
koa.com/campgrounds/san-francisco/
 
Metro Hotel & Café
707.773.4900
508 Petaluma Blvd S
metrolodging.com

Motel 6
707.765.0333
1368 N McDowell Blvd
motel6.com

Quality Inn
707.664.1155
5100 Montero Way
winecountryqi.com

Sheraton Petaluma Hotel
707.283.2888
745 Baywood Dr
sheratonpetaluma.com