The Petaluma Fall Antique Faire

When:  September 24, 2023 ~ 8 am - 4 pm

Where:  Historic Downtown Petaluma

Submission Deadline:  August 21, 2023

The Petaluma Downtown Association is pleased to sponsor the Petaluma Fall Antique Faire.

The rich history of our downtown, which boasts recognition form the National Registry of Historic Downtowns, is the ideal setting for an event such as this. Antiques and history together create this uniquely Petaluma experience.

The Fall Faire will be held Sunday, September 24, 2023 from 8 am - 4 pm.

The Petaluma Antique Faire will be set up on Kentucky and Fourth Streets, Western Avenue, and in the A Street Parking Lot.

All proceeds go to benefit the Petaluma Downtown Association.

RULES & REGULATIONS

Entry Fees —

- Antique Vendors - $185 per booth.  There is a maximum of two booths per vendor unless approved and event is not sold out.  Please write space preferences on the application.

- Food Vendors - $250 per booth. To accommodate our downtown restaurants, food vendor booth spaces are very limited. Food vendor booths will be selected only if there is no conflict with downtown merchants. If not accepted, booth fees will be returned in full.

Timelines –

- Reservation deadline is August 21.  Any new bookings made after this date will be non-refundable.  Booth spaces are sold on a "first-come first-served” basis.  We try to accommodate everyone’s preference.  Returning vendors who apply before deadline will receive space preference priority.  After the deadline all vendors will be allocated as space allows.  Unclaimed booths, if any, will be resold at 7am on event day.  Subleasing is not permitted.

- Cancellations must be received by August 28 or all monies deposited will be forfeited.  The faire will be held rain or shine. No refunds will be given.

- Confirmation / space number notifications will be sent out early September, 2023.  Included will be set-up instructions, a detailed map, and further information.

Booth Sizes (approx) —

  ·  Western Ave, Kentucky Street, Fourth Street - 10’D by 18’W  ·  A Street Parking Lot - 20’D by 10’W

Loadin — 5am to 7:30am.  Entrance to the vendor's area prior to 5am will be dependent on clearance from the Petaluma Police.  All vehicles must be cleared from the event area by 7am.  Vendors must remain within the boundaries of their booths - no merchandise or boxes may be placed on sidewalks or against buildings.

Loadout — Vendor booth spaces may not be broken down until 4pm.  Vehicles may not enter the sales area without a “loading pass” [provided by event staff once booth space is packed up].  No exceptions.  Please do not drive the wrong way on the one-way streets.  Vendors must clean up prior to leaving and place all trash in receptacles that are provided.  No unwanted items may be left.  Please cooperate with the event staff who are directing traffic.

Parking — Free parking is available on nearby streets and parking garages, except where explicitly noted.  City parking spaces are free on this day.  No vendor specific parking is available.  No vehicles or trailers may remain within the event area during the event.

Electricity — Electricity is not available at the event.  No generators are allowed.

Tables & Chairs — Spaces must be furnished by vendors.  Placing merchandise on the ground in lieu of tables or display cabinets is unacceptable.

Merchandise — Event staff will check the show and any new items or inappropriate items must be removed. If a vendor is unable to comply, they will be asked to leave the event.  Event staff reserve the right to ask any vendor to pack up and leave the event, or to exclude any vendor from exhibiting at future events if, in their opinion, that vendor’s display or merchandise does not meet the standards of the Petaluma Antique Faire.  If this situation were to occur, the vendor would receive a full refund if compliant with vacating the event.

Accepted Items –
- All items sold at this event are restricted to quality antiques and collectibles.
- Reuse or repurposing of materials is acceptable only if the materials used are vintage and not new items made to look old.
- Only licensed, pre-approved food vendors are permitted to sell food and drinks.

Restricted Items –
- Crafts / new items are not permitted.
- No memorabilia, paraphernalia, or any such items may be present or sold at this show that represents or could be interpreted as racist, sexist, offensive, abusive, dehumanizing, or derogatory ideologies (ie: Jim Crow, Nazi, KKK, etc).
- Due to the family atmosphere of this event, the sale or display of adult (ie: X-Rated, pornographic, etc) items will not be accepted to maintain a proper moral and wholesome environment.
- The sale of firearms, ammunition, explosives, weapons, gas-filled balloons, fireworks, contraband, tobacco, and alcohol are absolutely forbidden.
- Vendors are not permitted to sell animals, animal parts, or items (including items made from ivory) that are prohibited by the Endangered Species Act.  It is the responsibility of vendors to know the Law and pay any fines for violations.

Food Vendors — Food vendors must provide adequate surfaces on the floor of their booth space to protect the street / walkways.  Food vendors are responsible for keeping their area clean during the event, thoroughly cleaning their area upon leaving, and properly disposing of all waste. Grease &/or any other cooking items must be disposed of off site - these items may not be placed in trash receptacles at event. The City of Petaluma Fire Department will check that each food vendor booth is in compliance on the morning of the event. All Food vendors are required to have a completed copy of the Cooking Booth Self Inspection Form in their booth (sent upon acceptance).  Food Vendors must comply with the Petaluma Fire Department Regulations, or they will be removed from the event without refund.  We are aiming to have a Green / Zero Waste event.  Please utilize reusable, recyclable, and/or compostable materials in order to minimize landfill-bound waste from the event.  Download the list of approved Zero Waste items HERE.

Resale Permit — The California State Board of Equalization requires and enforces that all companies, organizations, and individuals making sales have a current and valid California resale permit.  No one will be assigned a space at the event without providing a valid resale permit number.  To obtain a seller’s permit, visit cdtfa.ca.gov/formspubs/pub111/#sellers or call 800-400-7115.  It is your responsibility to report and forward all sales tax collected to the State.  Anyone with whom you share a booth must also provide this information.

License Fees — City, County, or State license fees are the responsibility of the vendor.

Insurance — No insurance of any kind is provided to event participants.  All event participants are strongly encouraged to carry insurance.  Antique Vendors are not required to carry insurance.  Food Vendors must have $1,000,000 of liability insurance for the event with the following listed as additionally insured: The Petaluma Downtown Association, The City of Petaluma, and Sonoma County.  (Detailed insurance requirements will be sent upon acceptance.) 

Indemnification — The Petaluma Downtown Association, its directors, employees, volunteers, the Petaluma Downtown Antique Faire Committee and Promoter, the City of Petaluma, and the County of Sonoma assume no risk; and by participating in this event and by signing this application, the participant expressly releases them from any and all liability for any theft, injury or damage to merchandise, or loss to any person or goods which may arise from the occupation of space by the participant.

All policies are subject to change at the discretion of the Petaluma Downtown Association / Petaluma Antique Faire.

Smoking is prohibited in vendor booths, within the event, and within 20’ of any business entrance.

PETALUMA LODGING INFORMATION

bestwestern.com/

petalumainn

marriott.com/

sfocp

Hamptoninn3.hilton.com

Home 2 Suites by Hilton

877.6HOME02

1205 Redwood Way

Petaluma.home2suites.com

Hotel Petaluma
707.559.3393
205 Kentucky St
hotelpetaluma.com
 
KOA Petaluma
707.763.1492
20 Rainsville Rd
koa.com/campgrounds/san-francisco
 
Metro Hotel & Café
707.773.4900
508 Petaluma Blvd S
metrolodging.com

Motel 6
707.765.0333
1368 N McDowell Blvd
motel6.com

Quality Inn
707.664.1155
5100 Montero Way
winecountryqi.com

Sheraton Petaluma Hotel
707.283.2888
745 Baywood Dr
sheratonpetaluma.com